Job description: 

The job consists in organizing and warranting a high standard management of Reception in The Shanghai Fashion Training Centre.

The Reception will manage and sort incoming phone calls, welcome guests and perform daily administration tasks.

Reporting hierarchically to: Finance Manager 

Key purpose of the role:

  • To manage the storeroom; organize stationery orders and office supplies, and liaise with suppliers to meet business requests
  • To students support (if needed, provide them with general information and support), class facilities arrangement, model fitting arrangements, tutor request support
  • To manage mails and the shipment process for national and international couriers
  • To organize national and international business trips for staff (flights, hotels, taxis etc..) and headquarters through the travel agency specified by the Top Management
  • To provide support to the Chief Operating Officer (COO) Mainland China
  • To set up rooms for meetings and events
  • To record incoming payments from students for paper and printing fees
  • To verify, together with the admission department, that students paid the invoices and that Sinapto is correctly updated
  • To support the Admission department to make sure the correct tuition fee collection for credit card payment and give support to student service when is requested in the same activities
  • To prepare the match between  invoice and cost approval form (CAF) , MAF or any other authorization document
  • To send to the external chartered accountant all the invoices, after having properly verified that these have been properly approved
  • To keep archive of Company’s contracts
  • To liaise with the chartered accountant in the administration work, this including the work necessary for the completion of the Monthly Closures
  • To support the Headquarter in analytical analysis
  • To keep administrative relationships with Bank
  • To make sure and control that employees follow the Company processes in terms of cost “authorization forms”, in particular with reference to travel expense notes
  • To manage Cash handling, payments, travel cost control
  • Communication with all company vendors to ensure office daily running
  • To support office facilities maintenance and cleaning management
  • To manage the library of The Shanghai Fashion Training Centre, make sure the proper management of the books, magazines and other resources
  • To support tutors working permit renew & application, visa application
  • To perform intern recruitment advertisements online publish and resume collection, and arrange interviews
Education Background: 
  • Bachelors Degree in accounting
  • Minimum 3/5 years of progressive administrative experience
  • Analytical skills
  • Mother tongue Mandarin and English IELTS level 6.5 (mandatory)
  • Accounting expertise
  • Computer skills, particularly proficiency in Excel
  • Good knowledge of the office package
  • Residing in Shanghai  
  • Team work skills, interest for education, fashion and design 
Company Info: 

Istituto Marangoni - The Shanghai Fashion Training Centre

Applicants are invited to send directly their CV with subject REF 107: Receptionist & Administration Specialist to the following e-mail address: workwithus.shanghai@istitutomarangoni.com

Applications are open to candidates of all genders (L. 903/77), please include authorization for use of personal data according to the current Privacy directives (art. 13, D.Lgs. 196/03).

You may be interested in

Shanghai
17 September 2018
Shanghai
17 September 2018

Copyright ©2016 by China-Italy Chamber of Commerce
Website maintenance by flow.asia
京ICP备06006969号